The Contractor Portal is designed as a repository of technical or specialist information for contractors and third parties undertaking work for 91桃色's Property Division. Staff and students can return to our homepage to learn more about our general services.

These forms and documents are updated regularly and should be used as the latest versions. Do not use copies from any other source as the information contained may be out of date. 

Forms

Updated Documentation (2026)

Administrative 

  • Powerpoint 4.3 Ratio: 
  • Powerpoint 16.9 Ratio: 
  • General Word Template: 
  • Meeting Agenda: 
  • Meeting Minutes: 
  • Letterhead A4: 
  • Letterhead A4 No Recipient: 

Building Safety Act (BSA): *TBC

Engineering, Energy & Environment (EEE):

  • EEE01 TRM Terms of Reference:
  • EEE02 TRM Agenda:
  • EEE03 TRM & TAG Action Tracker:
  • EEE04 Exceptions & Revisions Report (M&E):
  • EEE05 Room Data Sheet (Lab Furniture):
  • EEE06 Room Data Sheet (M&E):
  • EEE07 Sustainable Building Guide:
  • EEE08 Sustainable Construction Guidelines:
  • EEE09 Life Cycle Costing Report:
  • EEE10 BESPR 2025:
  • EEE11 M&E Services Site Survey Schedule:
  • EEE12 BG6 Proformas:
  • EEE13 Security System Contractors:
  • EEE14 Fire & Security Alterations and Amendments Form:

Finance (F):

  • F01 Purchase Order Request:
  • F02 Cost Analysis:
  • F03 Valuation Certificate:
  • F04 Cost Template:
  • F04a Change Control (Inside Budget):
  • F04b Change Control (Outside Budget): TBC
  • F05 Financial Close Out Form:

H&S Construction Safety Management (CSM):

  • CSM01 Preconstruction Information:
  • CSM03 Safety Induction Agenda:
  • CSM03a Safety Induction Certificate:
  • CSM04 Principal Designer Report:
  • CSM05 Day One Safety Induction Form:
  • CSM06 Accident Reporting Form:
  • CSM08 Site H&S Assessment:
  • CSM09 F10 Notification:
  • CSM14 Roof Permit:
  • CSM15 Consent to Commence Works:
  • CSM17 Preconstruction H&S Checklist:
  • CSM18 CDM Compliance Checklist:
  • CSM19 Lab Permit to Work:
  • CSM20 Equipment Decontamination:
  • CSM21 Area Clearance Decontamination Certificate:
  • CSM22 CDM Notification:
  • CSM23 CDM Inspection Report:
  • FCS1 Fume Cupboard Chemical Safety Form:

Procurment (PR):

  • PR01 Single Source Justification:
  • Pre-Qualification Questionnaire Documents:

Project Management (PM):

  • PM01 Site Handover Form:
  • PM02 Defects Certificate:
  • PM03 Defects & Outstanding Works Register:
  • PM04 Out of Hours Security Notice:
  • PM05 Project Closeout:
  • PM06 Practical Completion Certificate:
  • PM07 Record of Handover:
  • PM08 Early Warning Notice:
  • PM09 Record of Early Warning Meeting:
  • PM10 (Project Manager) Notification of Compensation Event:
  • PM11 (Project Manager) Instruction NEC & JCT:
  • PM12 Takeover Certificate:
  • PM13 Contractor's Submission:
  • PM14 Post Project Review Outcome Report:
  • PM15 Situation Target Proposal Template:
  • PM16 Post Project Review Questionnaire:
  • PM17 Risk Register:
  • PM18 Post Project Review Preparation Guidance:
  • PM20 Minor Works Project Notification Document:
  • PM21 Project Board Report:
  • PM22 Client Brief:
  • PM23 Exception Report:
  • PM24 Data Sheet Template:
  • PM25 End of Stage Sign-Off Form:
  • PM26 Contingent Worker Set-Up Form:
  • PM27 Lessons Learnt Tracker:
  • PM28 Post Occupancy Evaluation Questionnaire Type 1 (Laboratory Spaces):
  • PM29 Post Occupancy Evaluation Questionnaire Type 2 (Office Spaces):
  • PM30 Post Occupancy Evaluation Questionnaire Type 3 (Teaching Spaces):
  • PM31 Post Occupancy Evaluation Client Feedback Survey:
  • PM32 Audience Map Template:
  • PM33 Stakeholder Map Template:
  • PM34 Construction Completion Checklist:

Records Management (RM): 

  • CIBSE Building Log Book Template:
  • RM02 Box Project Filing:
  • RM02b Box Minor Project Filing:
  • RM03 Property Division Box Guidelines:
  • RM04 Divisional Records Management:
  • RM05 Document Destruction Form:
  • RM06 Artefact Guidelines for Construction Projects:
  • RM06a Artefact Survey Report:
  • RM07 Building Fabric Manual Guide:
  • RM07a Building Fabric Manual Template:
  • RM08 Operations & Maintenance Manual Guide:
  • RM09 Record Document Process Guidelines:
  • RM12 Minor Works Project Summary of Installation:
  • RM13 Minor Works Project Files & As-Built Records Guidance:
  • RM14 Record Document Sign-off Form:
  • RM15 Document Transfer Form:
  • RM16 Model Release Form:

Space Management (SM): 

  • Assets:
  • BIM Guidance:
  • Building Codes:
  • SM01 Space Change Form:
  • SM02 Space Planning Norms:
  • SM03 Events Office Activity Overview & Risk Assessment:
Superseded

Project Management

Evaluation and approval

Cost Management

Procurement Management

Health and Safety

Other